What youll get to do?
Perform office administration and clerical duties: take companys calls, handle internal post, work with vendors, open orders in our purchasing system, meeting room reservations, catering arrangements, travel bookings, etc.
Welcome visitors, handle registration in our system, escort them to appropriate office or person and notify Security Officer about unescorted guests and emergency situations.
Relieve them of all administrative detail, projects, and workflows
Coordinate global travel arrangements
Schedule internal and external meetings across various time zones, while being able to anticipate and resolve conflicts
Manage business contacts
Manage logistics for events and other special tasks
Support HR tasks such as scheduling interviews, welfare and on boarding operations, etc.
2-3 years of relevant experience in an admin role.
Global environment - an advantage.
Proficient in Microsoft Office.
Experience working with Oracle an advantage.
Highly organized, efficient, and demonstrate superior attention to details.
Strong interpersonal skills; professional demeanor and discretion is a must.
Comfortable multi-tasking and prioritizing tasks without guidance.
Excellent organizational, excellent English communication and time management skills.
Ability to work in a fast-paced environment with evolving priorities.
Prior experience providing support to other C-level executives an advantage.